VIE - Assistant Office manager - Francfort -24 months -M/F Publié le 15-03-2019

Localisation : nc
Salaire : nc
Expérience requise :
Date de début : Dès que possible
Activité : Asset Management
Type de poste : VIE

Mission

This Assistant position consists in supporting the team based in Frankfurt as well as office management for the Frankfurt office, providing responses to a wide range of enquiries from clients via telephone, email and written correspondence.
Key responsibilities:
    • Execution and monitoring of all necessary assistant work to Fund Operations Team, Logistis Asset Management team as well as Fund Team, (currently 4 Persons, expected to grow) i.e. all kind of letters, mails, calls, business card registrations, translations ;
    • Preparing all meetings, conference calls, lunches, etc. in AEW Frankfurt office ;
    • Post service for whole Frankfurt team ;
    • Invoice verification of all incoming corporate invoices related to AEW Frankfurt ;
    • Monitoring payments of corporate invoices – close cooperation with Paris Office ;
    • Monitoring and booking all business travels for the team including hotel and flight booking ;
    • Monthly calculation of travelling costs for whole Frankfurt team ;
    • Being first contact to HR and IT Paris ;
    • Being telephone central ;
    • Ordering all office supply material ;
    • Taking care of all office suppliers i.e. Electricity, cleaning company, soft drinks supplier ;
    • Correspondence with central archive in Düsseldorf, Luxembourg and Paris office ;
    • Binding all kind of contracts, agreements and presentations ;
    • Working closely with two Assistants based in Dusseldorf ;
    • Support in preparation of presentations and research materials.

Profil recherché

• First significant experience as Assistant for a team
    • Fluent in German/English
    • French is a plus
    • Strong organisation skills and ability to multitask
    • Excellent customer service
    • Confident with IT
    • Strong interpersonal skills
    • Strong communication skills both written and verbal
    • Attention to detail
    • Solution focused/problem solver
    • Proactive
    • Awareness to sensitive information/confidentiality